Terms and Conditions
1. Acceptance of Terms
By accessing or using BoardGameNite, creating an account, registering for an event, creating a Quick Play Setup or user-created event, activating a subscription, or using SMS/OTP services, you agree to these Terms and Conditions and the Privacy Policy. Certain services may require explicit acceptance of the current terms before activation or confirmation.
2. User Roles and Current User-Focused Workflows
Users are responsible for accurate account information and for maintaining account security. BoardGameNite may provide standard user, Client Lite, Client Pro, Client Elite, Planner, Manager, Administrator, Designer, and Venue Partner roles or subscription tiers. A standard user account may not charge event fees or ticketing fees unless upgraded or authorized under the applicable tier and platform rules. Subscription family rules may limit self-service switching between Client/Planner, Venue Partner, and Designer account families.
3. Subscriptions, Payment Agreement, and Billing
Subscription and payment details are governed by these Terms and Conditions and the separate BoardGameNite Subscription and Payment Terms, which are incorporated by reference and repeated at the point of checkout or activation on the Account Subscriptions page. The platform requires acceptance before a subscription service is activated or a Stripe checkout session is started of the Terms of Service, Privacy Policy, and Subscription and Payment Terms. Subscription details may include plan name, price, billing interval, taxes or processor fees where applicable, available features, account limits, free-trial period where configured, payment-method collection before checkout confirmation, renewal behavior, cancellation process, failed-payment grace period, account freeze and public event delisting after grace expiry, 30-day notice rules where configured, and provider terms.
Paid subscriptions may begin with a configurable free trial; when a trial is offered, billing starts automatically after the trial unless the subscription is cancelled under the applicable rules. A valid payment method is collected during checkout. Billing starts automatically after the trial unless the subscription is cancelled according to the Terms and Conditions. If a renewal payment fails, email notification is sent and the account remains active for 15 day(s), default 15 days. After that grace period, the subscription account is frozen and owned events are no longer listed publicly until payment is restored.
Only one active subscription can exist per account unless an administrator explicitly approves otherwise.
4. SMS, OTP, and Communications
Where SMS is enabled, you may receive one-time password messages, account-security notices, event reminders, registration updates, subscription notices, or operational alerts. SMS consent and notification preferences may be managed in account settings where available. Message and data rates may apply. SMS delivery is not guaranteed and may depend on carriers, device settings, and the SMS provider. Some transactional or security notices are necessary to operate the platform and may not be fully disabled.
5. Event Registration, Ticket Terms, and Refund Cutoff
Ticket terms: unregister and refund/credit eligibility are available only until the refund cutoff. Refund eligibility is null and void beginning 12 hours before the event start time. After that cutoff, attendee self-unregistration is unavailable for event tickets and cash refund or credit requests may be denied. Approved cash refunds are provided at 95%. The remaining 5% is withheld for processing and administrative costs where permitted. Approved platform credit is provided at 100%.
6. Payments, Refunds, Credits, Waivers, and Seat Holds
Paid event registrations, event-level packages, deposits, comped/waived seats, late invites, and platform credits are subject to platform rules and event-specific terms. A waived or comped registration is treated as paid only according to platform records and does not mean money was collected. Payment processor terms may also apply.
7. Quick Play Setup and User-Created Events
Users may create Quick Play Setup and user-created events where permitted. Event creators are responsible for accurate titles, times, locations, table capacity, visibility, registration settings, schedule details, participant communications, and lawful operation. BoardGamesNMore Inc. may remove or modify events for safety, abuse prevention, legal compliance, or operational reasons.
8. Friends Lists, Invitations, and Social Features
Friend requests, accepted friends, friend groups, invitation controls, blocking, and visibility choices must be used lawfully and respectfully. Users may not spam invitations, impersonate others, harass users, bypass visibility controls, or misuse friend attendance information.
9. Scoring, Community Score, and Reliability Score
Scoring features may include score submission, approval, disputes, corrections, validated results, Player History, leaderboards, Community Score, and Reliability Score. Leaderboard and reliability features are community-recognition tools and do not represent cash value, prizes, or guaranteed status.
10. Late Player Score Access
Late Player Score Access, late invites, waived/comped late registration, and score-only workflows are operational tools. They do not remove organizer responsibility for accurate attendance, table setup, communications, and payment-status accuracy.
11. Acceptable Use and User Conduct
You must use the platform lawfully and respectfully. You may not harass, threaten, defame, discriminate unlawfully, exploit minors, post illegal or harmful content, upload malware, interfere with security, scrape data, reverse engineer restricted parts of the platform, bypass access controls, spam invitations, manipulate scores, abuse reports, or use the platform for purposes unrelated to lawful board-game/community event activity.
12. Reporting, Moderation, Ban, Deactivation, and Deletion
Users may report problematic users, events, content, scoring issues, or rule violations. We may review, hide, remove, restrict, suspend, ban, deactivate, reactivate, delete, or otherwise moderate accounts, events, registrations, scores, invitations, friend interactions, reports, or content where reasonably necessary for safety, legal compliance, operational integrity, abuse prevention, payment enforcement, technical security, or investigation of suspected violations.
13. Platform Availability and Changes
We may modify, suspend, or discontinue features, pages, events, policies, subscriptions, plans, prices, or the platform as needed for security, operations, legal compliance, product improvement, or business reasons. We do not guarantee uninterrupted or error-free service.
14. Disclaimers and Limitation of Liability
The platform is provided on an "as is" and "as available" basis to the fullest extent permitted by law. We do not guarantee event attendance, venue availability, game outcomes, organizer conduct, user conduct, leaderboard accuracy before validation, subscription provider availability, SMS delivery, or uninterrupted platform availability.
15. Governing Law and Venue
These Terms are governed by the laws of Quebec and the applicable laws of Canada. The courts located in Quebec, Canada will have exclusive jurisdiction over disputes, subject to any mandatory consumer-protection rule that cannot be waived.
16. Contact Information
Questions about these Terms may be sent to support@boardgamenite.com. BoardGamesNMore Inc., 4945 Rue Jolicoeur, Pierrefonds, Quebec, H9H5H9, Canada. Email: support@boardgamenite.com.